Minutes - 20050402

Open: 15:25

Present: prk, Tori, SDedman, Steveg, Elaine, Ghoti
Apologies: Sarah, Tiki, Cathy, Alistair, Craig,


Correspondence Received:

o Cheque from Cecilia Dart Thornton.

o Various petty expenses.

o Bill from Art Show Suppliers.

o Bill for Masquerade gear.

o Hotel Bill.


WASFF Update:

o Still no BPay.

o Need to close Swancon 30 books, and hand back to WASFF.

o Does WASFF have money insurance?

Action: Committee to notify WASFF that BPay is no longer required.

Action: Steveg to write BPAY procedure for WASFF for future committees.

Action: Steveg to finalise books and submit to WASFF.

Action: Elaine to raise money insurance at next meeting.


Membership:

Action: Steveg to email final membership details to list.


ARTSWA Acquittal:

o Needs to be done within 13 weeks.

Action: Steveg to email actuals to list.

Action: SDedman to finish the paperwork with ARTSWA.


Treasurer's Report:

o Tactics closed.

o UNISFA closed.

o Hotel Bill approx $6,000 - paid.

o Concert Sound Bill - paid.

o Masquerade Lighting & Sound Bill - paid.

o Printing - account not received yet.

o Tin Ducks - account not received yet.

o Simon Oxwell's room - account not received yet.

o Artshow bill received - $520 to be paid.

o Swancon 31 - need to pay them $2110.


Remaining Goods:

o 6 T-Shirts.

o Coffee (1.5kg) 70 cups, filters

o Stamps / Stationary.

Action: JAFWA & Gamer's Guild to receive leftover Coffee and Cups.

Action: Stamps / Stationary passed on to Swancon 31.

Action: T-Shirts given to WASFF.


Fund Raising:

o Chocolate money given to Steveg.

o Dinner money given to Steveg.

o Wine sales need to be followed up on.

Action: Steveg to follow up with Sarah and close off all Fund Raising.


Lost Property:

o Goodies DVD - belongs to Lorten.

o CD was in one of the laptops.

o Purple shoulder bag with dice in it.

Action: PRK to email swancon list.


Close at 16:45